- Privacy settings for events, where Category and Event Managers can set the event’s Data retention in compliance with the required range of minimum 5 and maximum 10 years (starting from the end date of an event), Data controller, and Privacy notice, as shown in the screenshot:
- Privacy Information menu on the event page, as shown in the screenshot:
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Data retention per Registration Form, which refers to the period, for which participant registration data will be stored. Data must be stored for a MINIMUM of 5 years or 261 weeks (default) and a MAXIMUM of 10 years or 521 weeks after the event’s closing date. This setting can be edited in the Registration Form’s Privacy settings, as shown in the screenshots:
IMPORTANT!
The new data retention policy will currently be applied only to events created AFTER introducing this feature. Registration data from old events will NOT be affected.
- Data retention per individual field, where you can set a SHORTER retention period (compared to the form) on some fields in your Registration Form, as long as it complies with the minimum of 5 years (261 weeks), as shown in the screenshot:
- Privacy settings for Registration Forms, including:
- Participant consent to the event’s Privacy policy, which you can configure for the Registration Form, as shown in the screenshot:
- Participant consent to the event’s Privacy policy, which you can configure for the Registration Form, as shown in the screenshot:
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Participant consent to be on the event’s Participant List, which you can enable for the Registration Form, as shown in the screenshot:
IMPORTANT!
The consent field is only available for direct registration. Focal Points or managers registering on behalf will not see this field. Instead, on behalf registrations will automatically be set as “Do not display my participation to anyone”.
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- Require Registrants without Indico.UN profile to answer a CAPTCHA when completing the Registration Form through a new toggle in the form’s general settings, as shown in the screenshot:
- Exceptional modification period for Registrants, meaning you can enable a Registrants to modify their registration data regardless of their registration status or general rules of the Registration Form from the Registration Summary page, as shown in the screenshot:
- Option to register accompanying persons, if managers add the dedicated Accompanying persons field on the registration form, as shown in the screenshots
- Support for automatic generation of Digital Badges for accompanying persons, meaning that you can configure your registration form to allow the request of one or more accompanying persons and if any registration contains accompanying person(s), then the system will automatically generate Digital Badges for them with limited contents.
- Option to create and print tickets for accompanying persons, meaning that if any registration has marked that they need accompanying person(s), the system will automatically generate tickets for them. The screenshot shows the Tickets for accompanying persons configuration:
- New Timetable sessions field on the registration form, replacing the Enable Sessions button, which allows you to add session selection on the form, as shown in the screenshot:
- Default languages event setting, meaning that you can set a default language and optionally additional languages to your event page and emails, as shown in the screenshot:
- Export personal data option, which allows any Indico.UN user to export all their user data that is stored in the system through their profile settings, as shown in the screenshot:
- Access control list for custom event menu pages, meaning that you can add a menu on your event page that is only visible to a limited group of users.
- Create series from the event’s actions menu, as shown in the screenshot:
- New Accommodation field on the registration form, which allows you to list accommodation choices, including prices, which participants can request while registering.
- Option to email event participant about a survey. The following screenshot shows the new Email button on the Survey page, which allows you to contact your participants when the survey is live:
- Option to link an existing room booking to an event through the Room bookings page in the event management area, as shown in the screenshot:
- Option to include Registrant’s pictures on the event Participant List through the participant display configuration page (Registration > Customize Participant list), as shown in the screenshot:
- Create recurring room bookings for specific weekdays when using the Room Booking module, as shown in the screenshot:
